Workspaces and templates
One workspace per engagement under a client organization. Templates for the Assessment, the Embed, and custom engagements pre-populate the weeks, sessions, deliverables, obligations, and document slots.
Features
Every part of the room,
in its place.
Eighteen areas, each marked with what ships in the first release and what follows. Nothing here is a slide; it is the build list the app is being made from.
One room per engagement
Workspaces and access
Roles
Owner, consultant, sponsor, engineer, observer, agent, and guest, assignable per workspace. An agent acting for the consultant signs the audit log as itself.
Client identities
Sponsors and engineers are invited by email and sign in by magic link; Google or Microsoft sign-in later.
Share links
Read-only access to one document, recording, or session page, with expiry and an optional passcode, every use audited.
Isolation
Tenant id on every row and every storage key, no cross-workspace queries, no global feeds.
Branding and themes
Vantalect by default, your logo per workspace, light and dark, WCAG 2.1 AA in both, mobile first.
Every meeting, kept
Sessions
The calendar
Every session from the template with date, time, duration, attendees, and the Zoom link; an ICS feed per person; reminders the day before and the hour before.
Recordings and transcripts
Zoom cloud recordings and transcripts pulled automatically after each session through the Zoom API and webhooks; manual upload as the fallback and for other platforms.
Reviewed summaries
The agent drafts the summary, the decisions, and the action items from the transcript; the consultant reviews and publishes; nothing generated is visible to the client before review.
Not in the room
A digest per session for the people who missed it: the summary, the decisions, the action items, and links into the transcript at the moments that matter.
Schedule that slides honestly
When a client obligation is missed, the schedule slides by the same number of business days and the slide is shown, so the measurement gate's evaluation is transparent.
Redaction
A transcript passage can be redacted before publication; the redaction is logged.
Read exactly as published
Documents and discussion
PubMark documents
The audit, the baseline report, the plan, the readouts, the measurement report, and the playbook, published as versions and rendered exactly as published, diagrams and callouts included.
Immutable versions
The current version is shown; prior versions remain readable; a text diff between versions.
Paragraph comments
Threads anchored to a paragraph, resolvable, with mentions and attachments.
Acceptance
The sponsor accepts a specific version; the name, role, time, and version hash are recorded on the document, and the deliverables checklist updates.
Threads everywhere
Discussion anchored to a session, a decision, a deliverable, a task, or the workspace itself; email on mention; a daily digest; Chirp mirroring for the consultant.
Slack and Teams
Outbound notifications into the client's own channel.
What is owed, by whom
Decisions, tasks, and deliverables
The decisions log
Question, options, choice, rationale, who, when, and the anchor. Drafted from transcripts, published after review, supersedable, with a decisions-this-week section in the sponsor check-in.
Tasks and action items
Owner, due date, source, and status; each person's list across the workspace; CSV export to the client's tracker.
Obligations
The statement-of-work commitments tracked week by week: access by date, each engineer's four pairing hours, the sponsor's thirty minutes. Met, at risk, or missed.
The deliverables checklist
Six items for the Assessment and fourteen for the Embed, each linked to the artifact that satisfies it, with pending, delivered, and accepted states.
The measurement panel
Read-only connection to the client's Fulcrum installation: baseline, current factor, coverage, per-project breakdown, and the 3x gate with immutable snapshots at both readouts.
Repositories and the work
Links to the in-scope repositories now; read-only pull-request, guidance-file, and gate status through GitHub or GitLab later.
Kept, searchable, exported
Files, feed, search, export
Files
Per-workspace storage in a private, encrypted bucket; every download streams through the API and is audited; virus scanning on upload.
The activity feed
A live feed per workspace over SSE: publishes, comments, decisions, tasks, sessions, recordings, acceptances.
Notifications
In the app and by email, with per-person preferences and a daily digest at a chosen hour in the workspace's time zone.
Search
Full-text search across documents, transcripts, threads, decisions, and tasks, filtered by type, week, and person.
Ask the workspace
Grounded answers with citations across the whole engagement.
The export
One archive of every document as PubMark and PDF, every transcript, summary, decision, task, obligation, acceptance, the audit log, and the recordings, with a manifest and SHA-256 hashes. Generated at the close and on demand.
For the agents and your systems
API and integrations
REST and OpenAPI
Every resource under /api/v1/ with pagination and idempotency keys on creates.
SSE
The workspace event stream and the recording-to-summary processing stream.
The MCP server
About forty tools through the fleet's Roost hub: workspaces, members, sessions, recordings, documents, threads, decisions, tasks, obligations, deliverables, measurements, assets, share links, search, export, and the audit log.
Webhooks and API keys
Signed, retried webhooks per workspace; scoped API keys, rotatable and revocable, hashed at rest.
Integrations
Zoom, Fulcrum, the fleet's identity and notification services, and Chirp in the first release; Cadence, Docket, GitHub or GitLab, Slack and Teams, and Lectern later.
Audit and retention
Every view, download, publish, acceptance, decision, membership change, share-link use, and export logged with its actor; retention kept until the client asks for deletion.
Built for one occasion.
Handed over when it ends.
Every Vantalect engagement runs in a Pavilion workspace, set up in week one and exported to you in full at the close. It is not sold separately.
Included with the two-week Assessment and the six-week Embed.
Zoom is a trademark of Zoom Video Communications, Inc. Claude and Claude Code are trademarks of Anthropic, PBC. Pavilion is not affiliated with or endorsed by either.